Pay as You Earn Calculator – Zambia

Update #2 (November 3, 2014): I have updated post to reflect the NAPSA 2014 ceilings.

Update #1 (August 1, 2014): I have updated post with 2014 tax bands; changed to new Kwacha ISO code& replaced embedded spreadsheet with interactive HTML form.

There has been a lot of hype [1, 2, 3] about Zambia’s supposedly “Pro-Poor” 2012 budget… and rightfully so –it is perhaps the one most significant piece of evidence linking the Patriotic Front [4] to their Socialist agenda. The one thing everyone seems to be talking about though is the new PAYE Tax bands; and effective April 1, 2012 the new personal tax rates in Zambia be as depicted in table below.

TL;DR

I have set up a PAYE tax calculator below that can be used to compute the PAYE tax when inputed with specific figures. Feel free to replace the required input values with your own. Please leave a comment if you have a suggestion or if you notice an anomaly.

Income Tax Bands

Income Tax Bands (ZMW)Tax Rates (%)
3,000.00 and Below0%
3,000.01 - 3,800.0025%
3,800.01 – 5,900.0030%
5,900.00 and Above35%

ZRA Tax Computation Guide

The constitution of Zambia—under the PAYE system—mandates employers to deduct gross payments using the following variables

  • Total gross pay
  • Tax bands
  • Statutory deductions (e.g. NAPSA)

A key thing to bare in mind is that all statutory deductions are removed before the tax calculation. For instance if my greedy employers pay me ZMW 4,000.00 every month then the  tax calculations would be as follows:

  • STEP 1: Deduct NAPSA (mandatory statutory contribution)
Amount (ZMW)
Gross Income4,000.00
NAPSA Deduction200.00 (5%)
Taxable Amount3,800.00
  • STEP 2: Compute Tax Deductions
Tax (ZMW)
Initial 3,000 will be taxed at 0%0
Next 745 of your remaining amount will be taxed at 25%200.00
Next 0 of your remaining amount will be taxed at 30%0
Balance of your remaining amount will be taxed at 35%0
Total Tax payable200,00
  • STEP 3: Compute Take Home
Amount (ZMW)
Gross Pay4,000.00
NAPSA200.00
PAYE200.00
Take Home3,600.00

More money in your pockets????

 

References

[1] https://www.facebook.com/groups/149657968431200/
[2] http://www.lusakatimes.com/2011/11/11/2012-full-budget-address-speech-finance-minster-alexander-chikwanda/
[3] http://www.zambianwatchdog.com/archives/26116
[4] http://www.patriotic-front.com/
[5] http://www.mlss.gov.zm/upload/SI/SI%20general.pdf

Categories: Zambia
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    class="comment even thread-even depth-1" id="dsq-comment-236">
    Phiri

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    The Disqus plugin’s not sending notifications… this is a test message.

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    class="comment odd alt thread-odd thread-alt depth-1" id="dsq-comment-114">
    Beyard Mututa

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    Wel, the new tax band seems extremely impresive and i believe will lead to more money in the pocket. On the contrary, it means reduction of the most needed government revenue – ‘prima facie’, but new tax measures have been put in place to suplement the created gap. More effort to be directed at bringing on board the majority of the zambian people in the informal sector who are not taxed! I strongly support the new government’s policies and I hope it will not divert from them.

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    class="comment even thread-even depth-1" id="dsq-comment-117">
    AM

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     My more money in the pocket is only 6.3%, I am not that excited.

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      class="comment odd alt depth-2" id="dsq-comment-118">
      http://lightonphiri.org/ Lighton Phiri

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      @36ada401386c4c846c6d9e0475e7426b:disqus Its better than nothing ;) Its a step in the right direction.

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    class="comment even thread-odd thread-alt depth-1" id="dsq-comment-121">
    Lewis Chola

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    Hi Lighton

    If the tax threshold has been increased from 1m to 2m, doesnt mean that our net pays will go up by 1m?? Please explain if this is not the case

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      class="comment odd alt depth-2" id="dsq-comment-125">
      http://lightonphiri.org/ Lighton Phiri

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      @55737a7f13c960ef20843f838be66cd0:disqus sorry I took long. No it does not mean that net pays will go up by 1m –the thresholds are not linear. The calculation is done in bands. It does, however, mean that your net pay will increase; the factor at which it will increase largely depends on your gross pay.
      I hope this helps.

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    class="comment even thread-even depth-1" id="dsq-comment-124">
    Mwamba

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    Dear Langton, Thanks for this good work of piece, it made my life very easy.  One more issue, could you please advise how the NAPSA is calculated, or better still insert a ka formular . Keep it up and indeed job well done

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      class="comment odd alt depth-2" id="dsq-comment-126">
      http://lightonphiri.org/ Lighton Phiri

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      @ac1560b3d94ef6c2b727e65a74f0cb71:disqus I’ve updated the post with a section that pretty much explains how they go about deducting your gross pay. They basically systematically deduct your gross pay in clusters after removing your NAPSA contributions. Let me know if the steps still don’t make sense –I’ve never been very good at explaining concepts :(I hope this helps.

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    class="comment even thread-odd thread-alt depth-1" id="dsq-comment-144">
    Pretty Woman

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    hlep calculate for me my net pay. Gross is K3.8m

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      class="comment odd alt depth-2" id="dsq-comment-145">
      http://lightonphiri.org/ Lighton Phiri

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      @pretty_woman:disqus Your net pay should be ZMK 3,167,000. I hope this helps.

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        class="comment even depth-3" id="dsq-comment-147">
        Pretty Woman

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        thank you but i want to know % of Napsa. Please break it down for me like you did with the K4m above

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          class="comment odd alt depth-4" id="dsq-comment-148">
          http://lightonphiri.org/ Lighton Phiri

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          @pretty_woman:disqus NAPSA is apparently rated at 5% [1] and so your computations would be as follows:

          Basic Pay – 3,800,000
          NAPSA – 190,000
          PAYE – 443,000
          Net Income/Take Home – 3,167,000

          Could you confirm if the computations are correct? The only way I can verify my computations is by using my old payslips –latest one is from February, 2011. In theory, the computations above should be correct.

          [1] http://www.napsa.co.zm/index.php/features

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            class="comment even depth-5" id="dsq-comment-149">
            Pretty Woman

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            Thank you. Good day

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    class="comment odd alt thread-even depth-1" id="dsq-comment-150">
    CWM

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    Good day Lighton, Thank you for this blog, i have a few questions that i hope you can help me understand(1) i have noticed that my payslip has a different PAYE it goes up every month should this be or is this right? (2)My Napsa deductions are is this the correct deduction?

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      class="comment even depth-2" id="dsq-comment-151">
      http://lightonphiri.org/ Lighton Phiri

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      @CHILLZM:disqus Good to know you found the post helpful. See my comments below.

      (1) As far as I know, in theory, the only time PAYE should go up is if either your employers gave you a salary increment or if get additional variable allowance… e.g. overtime or overnight allowance or something… these additional income streams would effectively increase your basic pay and thus your PAYE as well… my guess is you sometime get allowances and as far as my knowledge of Zambia goes, its mostly overtime…

      (2) NAPSA employee contributions are financed at a standard rate of 5% [1]. However, you should note that this amount is deducted from your total basic salary before computation of PAYE.

      What are your thoughts on this? Does this make any sense? Send me an email and I’ll help with the computations –I won’t tell anyone ;). I hope this helps.

      [1] http://www.napsa.co.zm/index.php/features

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    class="comment odd alt thread-odd thread-alt depth-1" id="dsq-comment-152">
    cwm

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    Lighton, good evening, i sent you an email with attachments kindly let me know what you think.

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    class="comment even thread-even depth-1" id="dsq-comment-154">
    joshua

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    I get 1,500,000 but i am tax. What should i do.

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      class="comment odd alt depth-2" id="dsq-comment-155">
      http://lightonphiri.org/ Lighton Phiri

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      @46ce057b341a127167f11b277ed2fe04:disqus I would strongly suggest that you make a claim and apply for a tax refund for April, May and June 2012. However, you should not mistake PAYE for NAPSA deductions… NAPSA will still be deducted from the 1,500,000

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    class="comment even thread-odd thread-alt depth-1" id="dsq-comment-159">
    John

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    Hi Lighton , good work u r doing.What is the PAYE and Napsa amounts do you pay on gross pay of 8,045,054.74, and
    Is there a % on pension?

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    class="comment odd alt thread-even depth-1" id="dsq-comment-162">
    Annie

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    Good Day. how can South Africans working in Zambia claim back their PAYE / tax on their salaries? pls respond to aquamarinecreations@gmail.com

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    class="comment even thread-odd thread-alt depth-1" id="dsq-comment-180">
    Christian

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    Hey hi, good work you got here, but help me break this down my gross K 4,360,000.
    Awaiting.

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      class="comment odd alt depth-2" id="dsq-comment-181">
      http://lightonphiri.org/ Lighton Phiri

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      Hello there, working with the standard 5% NAPSA deduction, the breakdown is as follows. I hope this helps

      Gross -> 4,360,000
      NAPSA -> 218,000 [5% of gross]

      Taxable Amount -> 4,142,000.00
      PAYE -> 602,600.00
      Total Tax Due -> 820,600.00
      Net Income -> 3,539,400.00

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    class="comment even thread-even depth-1" id="dsq-comment-190">
    Sunny

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    This is some good stuff

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      class="comment odd alt depth-2" id="dsq-comment-191">
      http://lightonphiri.org/ Lighton Phiri

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      I am wondering how you got to find yourself here Lwele :) Still waiting for that phone call…

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    class="comment even thread-odd thread-alt depth-1" id="dsq-comment-197">
    Ken

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    I think its high time l found a mentor! Big up to Mr. Phiri. Ken – kennedysinyinza@yahoo.com

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    class="comment odd alt thread-even depth-1" id="dsq-comment-205">
    tizee

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    If you sell your leave days how should the TAX it? does it full in an allowance u add to your basic pay or it can be taxed on its on

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      class="comment even depth-2" id="dsq-comment-248">
      http://lightonphiri.org/ Lighton Phiri

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      It’s still income and so you would have to add it to the Basic Pay. The only strands you exclude are statutory contributions…

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    class="comment odd alt thread-odd thread-alt depth-1" id="dsq-comment-209">
    vishnu

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    Can you please guide me in a calculation where i need to get net pay as 6993.So what is the basic and deductions.

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      class="comment even depth-2" id="dsq-comment-249">
      http://lightonphiri.org/ Lighton Phiri

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      @disqus_pCA7sIdJwm:disqus Terribly sorry for the delay. It appears I missed a lot of comments. You would need a basic of ZMW 9,113.46

      Basic Pay ….. ZMW 9,113.46
      NAPSA ……… ZMW 255.00
      Tax …………… ZMW 1,865.46

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    class="comment odd alt thread-even depth-1" id="dsq-comment-213">
    kay

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    please help me calculate tax on my gratuity of K45,000 annual

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    class="comment even thread-odd thread-alt depth-1" id="dsq-comment-214">
    kaps

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    please help, my gross is K5,000 how much is my take home?

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      class="comment odd alt depth-2" id="dsq-comment-247">
      http://lightonphiri.org/ Lighton Phiri

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      @disqus_BE70mgkf3R:disqus Missed your comment. Hope it’s NOT too late, but your Take Home, effective April 1 2014, is ZMW 4,261.5

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    class="comment even thread-even depth-1" id="dsq-comment-217">
    Silvester mbazima

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    FANTASTIC IMPROVEMENT BY ZRA

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      class="comment odd alt depth-2" id="dsq-comment-246">
      http://lightonphiri.org/ Lighton Phiri

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      @silvestermbazima:disqus It’s actually the PF Government NOT ZRA :) ZRA is only there to implement policy ;)

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    class="comment even thread-odd thread-alt depth-1" id="dsq-comment-218">
    George

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    Please help me my Gross is K 3,109 how much is my Take Home?.

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      class="comment odd alt depth-2" id="dsq-comment-244">
      http://lightonphiri.org/ Lighton Phiri

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      Take Home ….. ZMW 2,854

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    class="comment even thread-even depth-1" id="dsq-comment-224">
    brenda

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    my gross is 9, 500 help me find my net pay

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      class="comment odd alt depth-2" id="dsq-comment-243">
      http://lightonphiri.org/ Lighton Phiri

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      Net Pay ….. ZMW 7,244.25

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    class="comment even thread-odd thread-alt depth-1" id="dsq-comment-225">
    brenda

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    my gross is 9500, please help me know my net pay

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      class="comment odd alt depth-2" id="dsq-comment-245">
      http://lightonphiri.org/ Lighton Phiri

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      ZMW 7,244.25

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    class="comment even thread-even depth-1" id="dsq-comment-226">
    clive

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    my gross 6582, what is my net?

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      class="comment odd alt depth-2" id="dsq-comment-242">
      http://lightonphiri.org/ Lighton Phiri

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      Net Income ….. ZMW 5,347.55

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    class="comment even thread-odd thread-alt depth-1" id="dsq-comment-227">
    promco

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    say for instance in april 2014 my salary is 13375.33 what will Paye be and net?

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      class="comment odd alt depth-2" id="dsq-comment-241">
      http://lightonphiri.org/ Lighton Phiri

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      PAYE ………….. ZMW 3,357.12

      Net Income ….. ZMW 9,763.21

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    class="comment even thread-even depth-1" id="dsq-comment-228">
    promco

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    if ones salary in april2014 is 2158.65 what will net be?

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      class="comment odd alt depth-2" id="dsq-comment-240">
      http://lightonphiri.org/ Lighton Phiri

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      Net Pay will be ZMW 1,903.65. The only deduction would be NAPSA contributions (ZMW 255.00)

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    class="comment even thread-odd thread-alt depth-1" id="dsq-comment-229">
    promco

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    if my gross is k36042 what will be paye in april2014 be?

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      class="comment odd alt depth-2" id="dsq-comment-239">
      http://lightonphiri.org/ Lighton Phiri

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      With that amount, your PAYE will be ZMW 11,290.45

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    class="comment even thread-even depth-1" id="dsq-comment-230">
    BWALYA

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    Hi my gross pay is 3600 please with the 2014 tax band help me to compute my net pay

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      class="comment odd alt depth-2" id="dsq-comment-238">
      http://lightonphiri.org/ Lighton Phiri

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      @disqus_5bIyqSfUn8:disqus Sorry for the delay… missed your comment.

      NAPSA: ………. ZMW 255.00
      PAYE Tax: ……. ZMW 86.25
      Net Pay: ………. ZMW 3,345.00

      I hope this helps.

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      class="comment even depth-2" id="dsq-comment-250">
      Bwalya G

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      Mr Phiri say something about the kr255 .00 Napsa figure what percentage are you using to come up with that?

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        class="comment odd alt depth-3" id="dsq-comment-251">
        http://lightonphiri.org/ Lighton Phiri

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        @disqus_5bIyqSfUn8:disqus To the best of my knowledge, the current allowable deduction for NAPSA is ZMW 255.00 or 15% of Basic Pay–whichever is lower. Using ZMW 3,600.00 as an example 15% would be ZMW 540 making ZMW 255.00 lower.
        Please let me know if the computations don’t correspond to what’s on your payslip so we can figure out why…

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    class="comment even thread-odd thread-alt depth-1" id="dsq-comment-231">
    Wellington Bwalya

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    basic pay 1368 pliz help calculate gratutity for a 2 yrs contract and any tax
    Thanks!

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      class="comment odd alt depth-2" id="dsq-comment-237">
      http://lightonphiri.org/ Lighton Phiri

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      @Wellington Bwalya:disqus
      Missed your comment; with that amount, you are within the ‘Tax Free
      Threshold’ and so the only deduction would come from NAPSA–ZMW 205.20.

      Deduction/Month ………. ZMW 205.20
      Net Pay/Month ………….. ZMW 1,162.80

      To the best of my knowledge, gratuity conditions are company specific–I cannot help compute it without more details… I’d advise that you go through your contract to figure that out.

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    class="comment even thread-even depth-1" id="dsq-comment-261">
    Kenneth KALUBA

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    Much as your tax calculator is highly appreciated and is used to calculate our PAYE, another formula could have been set, but, where there`s NAPSA you use LASF to help those who contribute to LASF, Kaluba Kenneth

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      class="comment odd alt depth-2" id="dsq-comment-262">
      http://lightonphiri.org/ Lighton Phiri

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      @Kenneth KALUBA
      Thank you for this. If I understand your concern, I believe I implicitly took that into account. That’s the reason I have the third field (Statutory Contributions). For instance, if say you make a monthly contribution to the Local Authorities Superannuation Fund and input that amount in that field, you should get the desired result(s). NAPSA is mandatory while these auxiliary contributions are optional and vary with different employers. Let me know if this does NOT give the desired result so we can work on it.

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    class="comment even thread-odd thread-alt depth-1" id="dsq-comment-263">
    MBwalya

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    How much tax for a basic of 15000

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      class="comment odd alt depth-2" id="dsq-comment-264">
      http://lightonphiri.org/ Lighton Phiri

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      MBwalya

      NAPSA ………. ZMW 255.00
      PAYE ………… ZMW 3,925.75
      Net Income … ZMW 10,819.25

      You could also experiment more with the PAYE calculator on the page. I hope this helps.

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        class="comment even depth-3" id="dsq-comment-285">
        Andy

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        Hi Lighton. This cannt be correct Put in your calculatoe and the values will differ.

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          class="comment odd alt depth-4" id="dsq-comment-286">
          http://lightonphiri.org/ Lighton Phiri

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          Hello @Andy. Thank you for this. Indeed it is different. The results differ because I made a change on November 3, 2014—you will notice that example in post has changed as well—to align computations with the most recent NAPSA 2014 Ceilings [1].
          You will have noticed that I am now using a maximum ceiling value of ZMW 792.05.

          I would really appreciate it if you could let me know if the current computations are now in line with the figure(s) on your payslip—this is the only way I would be able to make appropriate changes.

          [1] http://goo.gl/WgVk6W

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    class="comment even thread-even depth-1" id="dsq-comment-270">
    Eliana C. Siwila

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    My BASIC PAY IS 2000
    AND I GET COMMISSION FROM SALES I MAKE, DO I NEED TO PAY TAX ON COMMISSION?

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    class="comment odd alt thread-odd thread-alt depth-1" id="dsq-comment-271">
    Eliana Chisha Siwila

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    My BASIC PAY IS 2000
    AND I GET COMMISSION FROM SALES I MAKE, DO I NEED TO PAY TAX ON COMMISSION?

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      class="comment even depth-2" id="dsq-comment-272">
      http://lightonphiri.org/ Lighton Phiri

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      @elianachishasiwila:disqus By law, yes. All cash benefits paid in the form of allowances are taxable.

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    class="comment odd alt thread-even depth-1" id="dsq-comment-273">
    joe

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    Hi,
    This is how i understand the payroll. correct me if am wrong.
    Basic pay K4,000
    Napsa allowable K255
    Taxable amount K3,745
    Total tax K186.25
    At this stage do we stil charge 5% of the K4,000 and deduct it from
    the K4,000. Joe

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      class="comment even depth-2" id="dsq-comment-275">
      http://lightonphiri.org/ Lighton Phiri

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      @joe Yes, you are correct, except for the 5% part—I am actually struggling to make out where the 5% is coming from.

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    class="comment odd alt thread-odd thread-alt depth-1" id="dsq-comment-274">
    Oliver

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    please help me calculate for my net gratuity my annual income is 29800 and gratuity term was 5 years

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      class="comment even depth-2" id="dsq-comment-276">
      http://lightonphiri.org/ Lighton Phiri

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      @Oliver According the latest ZRA practice note (No. 1/2014) [1], if the ZMW 29,800 is your qualifying gratuity, it will NOT be taxed and you should get that entire amount.

      Use that money wisely brother ;^)

      [1] http://goo.gl/f5spij

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    class="comment odd alt thread-even depth-1" id="dsq-comment-277">
    galamukani

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    please help how much is my net pay if my gross of K 10400?

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      class="comment even depth-2" id="dsq-comment-278">
      http://lightonphiri.org/ Lighton Phiri

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      @galamukani Your net pay will be ZMW 7,829.25. You can see a detailed breakdown of your gross income using the form in the post.

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      class="comment odd alt depth-2" id="dsq-comment-279">
      galamukani

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      Thank you very much but how do i access the breakdown calculations?

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        class="comment even depth-3" id="dsq-comment-280">
        http://lightonphiri.org/ Lighton Phiri

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        @galamukani In the post above, when you enter the ZMK 10,400 into to the field ‘Basic Pay’ the form will automatically compute relevant values. Using the ZMK 10,400 value, the following are the corresponding results

        NAPSA ……………………. ZMW 255
        Taxable Amount ………. ZMW 10,145.00
        Total Tax Deductions … ZMW 2,315.75
        Net Income ………………. ZMW 7,829.25

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    class="comment odd alt thread-odd thread-alt depth-1" id="dsq-comment-281">
    John Ndhlovu

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    Hello Mr. Phiri! With a basic of K 29,516.02 what would be the net pay if NAPSA is 792.05. And is it supposed to be this amount for NAPSA?

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      class="comment even depth-2" id="dsq-comment-282">
      http://lightonphiri.org/ Lighton Phiri

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      Hello MR. @johnndhlovu:disqus ! A million thank you for this. I just updated the calculator to reflect the latest 2014 Ceilings [1].

      With that basic salary, the computations would be as follows:
      NAPSA …….. ZMW 792.05
      NET ………… ZMW 19,905.58

      If you could help confirm that these figures match with those on your payslip, I’d really appreciate it. Then I could make appropriate changes if required—I rarely get feedback from people using this calculator.

      Thank you again.

      [1] http://goo.gl/WgVk6W

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    class="comment odd alt thread-even depth-1" id="dsq-comment-283">
    Mwape kangwa

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    Please help me,my salary is k12.500 what would be NAPSA?

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      class="comment even depth-2" id="dsq-comment-284">
      http://lightonphiri.org/ Lighton Phiri

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      @Mwape Kangwa, You could use the form above :) Your breakdown is as follows

      NAPSA …… ZMW 625
      PAYE ……… ZMW 2,921.25
      NET ……….. ZMW 8,953.75

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    class="comment odd alt thread-odd thread-alt depth-1" id="dsq-comment-287">
    maggie

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    please help my gross pay is 1800.00 how much is napsa gross pay ytd, taxable ytd,freepay ytd

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      http://lightonphiri.org/ Lighton Phiri

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      @maggie That gross amount falls within the tax exception band—see above. Using the form, you could easily extrapolate the values by multiplying by 12.

      NAPSA ……….. ZMW 90 (YTD: ZMW 1,080)
      Taxable ………. ZMW 1,710.00 (YTD: ZMW 20,520)
      Take Home …. ZMW 1,710.00 (YTD: ZMW 20,520)